# Privacy Policy — VideoDB

> How VideoDB collects, uses, stores, and protects Personal Data, and your rights as a data subject. Current as of 30 October, 2025.

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## Data Controller

Spext Labs Inc., the company operating under the brand name VideoDB, is incorporated in Delaware, USA, with offices in California and India, and determines the purposes and means of processing personal information.

## Information We Collect

- **Personal Data you provide** — collected only when voluntarily provided (sign-up, support, certain services). Personal Data in uploaded audio files is used solely to deliver transcription and improve algorithms; never sold, leased, or shared without authorization. No employee or third party views files during upload/transcription.
- **Non-identifiable data** — collected passively; cannot identify you. Cookies are used for functionality and analytics; no Personal Data is collected via cookies without permission.
- **Aggregated data** — anonymized research that does not identify you, may be shared with affiliates and partners.

## Use of Personal Data

Used consistently with this policy: to provide and monitor access to Services, improve content and functionality, understand users, and (with opt-out) send marketing communications.

## Storage & Safety

Data may be transferred and stored outside the EEA using best-in-class providers. Methods include TLS encryption in transit and between data centres, enterprise-grade secure data centres (24/7/365 monitoring), and continuous security monitoring.

## Disclosure

VideoDB does not sell your information. Limited sharing may occur for business transfers, related companies, consultants/vendors, and legal requirements.

## Your Choices, Exclusions, Children, Third-Party Sites, Security

You can visit the Site without providing Personal Data. Policy excludes unsolicited information. VideoDB does not knowingly collect data from children under 13. Policy does not cover third-party sites. Reasonable steps protect data, but no transmission is fully secure.

## Your GDPR Rights

Right to be informed, access, rectification, erasure, restriction, objection, data portability, and not to be subject to automated decision-making.

## Retention

Data retained as long as necessary for the Services and legitimate business purposes. **Data related to video files is kept for 180 days.**

## Contact / DPO

Data Protection Officer — Spext Labs Inc. (operating under the brand name VideoDB): ashu@spext.co, 45 Lansing Street, #2111, San Francisco 94105 USA. General support: support@videodb.io.